Titulo_EN

Department of Physics

Selector de Idiomas

Edgar Enrique Ruge Beltrán

Position: Administrative and Financial Manager
Office: BD. Ip-103
Telephone: (571) 339-4949, Ext. 2747, 3324500
E-Mail: This email address is being protected from spambots. You need JavaScript enabled to view it.
Office Hours: Monday to Friday 8:00 a.m to 5:00 p.m

Duties:
  • Provide support to the Director of the Department in all efforts: financial, administrative, budgetary, procurement and acquisition of property in accordance with budgetary support and other incident to the office.
  • Collaborate with the Director of the Department in the development, management and budget control of cost centers of undergraduate, Master's and Ph.D. programs from the Department.
  • Calculate the income of physics courses offered by the department every six months, reporting the income distribution model (MDI) to know what the amount of adjustment on the budgeted income will be.
  • Calculate and draw up contracts, requests for procurement and monitoring agreements with full and Part-time Professors, Graduate Assistants, Doctors, support staff, monitors and practitioners.
  • Calculate and prepare regular and occasional bonuses for full and part time Professors, library coordinators and the research & teaching laboratories.
  • Control and monitor the budget (revenue and expenditure).
  • Prepare and fill electronic formats (ordering supplies, petty cash, payments, travel expenses, etc).
  • Monthly review and monitor of payroll online.
  • Making budget transfers to other units of the university for services and other items.
  • Prepare financial reports and projections for the undergraduate, master's and doctoral cost centers.
  • Support the hiring processes of foreign Professors and support them in visa formalities, immigration card issuing and banking.
  • Collaborate with the director of the department with the purchase and maintenance of the undergraduate and research laboratories equipment.
  • Administrative and financial management of the new Department of Geosciences. Support the Director in: designing, implementing and controlling of the budget (budget advising and iceberg), calculation of MDI, financial reporting, make budget transfers (iceberg), fill out applications for recruitment of Professors and administrative staff, prepare monitoring agreements for students , develop bonuses (PeopleSoft), prepare payment requests, petty cash receipts, requisition of property, etc.